Few More Tips To Fix Email Problems

Group important incoming mails for urgent reading – Do you spend a lot of time every day reading mails? It may waste your valuable time. You can easily utilize this time in more productive activities. All that you have to do is to group all your important mail in a folder so that you can read it urgently before reading the unimportant mails. This will also save you from confronting frequent email problems.

Most of all email software allow us to set rule for incoming mails. Depending on the rule you have set up you can directly send the mails you want in the folder you have created. After setting the mails you can open them according to importance. You can also set the same process for outgoing emails too.

Are you legal? – Legality is one of the most sensitive issues. You have to be very careful while sending or forwarding a message that has not been written by you. If you have any suspicion about the mail you are forwarding then do not forward it.

Filter mails - I can surely say that you receive bulk of junk mails every day and waste a lot of valuable time in reading these. To avoid such situation you can install software that will help you to filter these junk mails depending on the options like color-coding the mails to help you to identify and remove them, blocking messages that come from certain addresses (you can set a list of unwanted addresses) or blocking blind copies(BCC).

While sending an email you should consider whether the expectation of the recipient. Sometime the traditional mail can be the better option especially when the speed is not an issue such as

• Invitations or formal requests
• References
• Proposals or client presentations
• Large mails
• If you want to create a good impression

Three Effective Tips To Fix Email Problems

In my previous post I have discussed some serious email problems and their solutions. Now I will discuss three tips that may help you to fix these email problems.

Maintain folders to arrange your correspondence – How long does it take to search for a particular email? May be 1 hour or lifetime. You should keep the files skinny. You need to put less emails in each and every folder and maintain more folders. It will help to recover the mail that you need easily. Do not forget to create a file named ‘read later’ containing the mails marked ‘for your info only’ that you will be getting from now on.

You should utilize the archive function in order to keep the folders in a manageable size. You can apply archives dates by folder. It will help you to access your required information frequently for a long time.

Think before replying – Most of all computer users communicate with each other through email. But you should not waste your time in dull conversation. If you get any message that irritates you do not give a prompt reply, think a while before replying.

Do not respond to all mails – You may get thousand mails a day. If you want to reply all these mails then you may not get the time to eat and sleep. Many users even do not want a response either. You should reply to the important messages that need your attention and response.